HOW IT WORKS
 

The setup is the information we need from you about your company.  The information is put into our computer and checks are cut on your account with a different numbering sequence. We recommend that you get a new set of check numbers to avoid confusion. We can help facilitate the purchase of new checks  When you get your bank statement, you'll see both types of checks , the payroll and your normal business account. To do this we will need a voided check. Federal and State ID numbers are mandatory for doing payroll. If you do not already have them we can assist you in obtaining them.

The next form is for the employees and their history of earnings. If you already have the information on the employees in another from we will be glad to use that instead. W-4 and I-9 forms are for the employee to fill out and for you to keep in your files.

After all the set up information is in the computer we are ready to process your payrolls. When you have the information for the next payroll, you may call, fax, or e-mail the information (or we can be at your location for an additional fee) to us three or four days before payday. The payroll is processed and checks and reports are printed. You may then pick up your payroll at our processing center. (Other delivery options are available.) Checks for taxes are cut for you. It is recommended that a biweekly pay schedule be used, however if you have another  pay plan, we can use that.
 

The bill for our services is based on how much work we do for you (see fee schedule). For small companies we recommend the full services  Our fee is due upon delivery of the payroll. We accept checks, charge (mastercard, visa etc) or paypal

 

Payroll Set up - Once you're ready to begin, a brief visit to your office will allow us to gather the information we need to set up your payroll. You will receive a getting started checklist prior to our visit.

Processing payroll - You will initiate payroll according to your customary time frames by sending us your employee timesheets via email. You will receive a confirmation email indicating your payroll is being processed (if you are not able to email, fax service is also available). This will be done 2-3 days prior to the day you want direct deposit executed into your employee(s) bank account(s).

Payroll tax deposits and filings - Your state and federal tax deposits will be paid electronically on your behalf. No more filling out coupons or running to the bank. Quarterly and annually, your state and federal payroll tax returns will be completed and filed on your behalf as well. This will either be done electronically or you will receive signature-ready returns for mailing (depending if your state offers electronic filing or not).

Payroll reporting/Account access - You will have complete online access to your payroll account. Your online account allows you to view company and employee information, make changes to your account, see prior period payrolls and run reports!

If full service is desired I can come out to your location and process the payroll. If supervised service is desired, I will prepare your payroll electronically and have everything delivered. Basic service would encompass you preparing all information

 

For a demo of the program click here

 

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Contact Information

 

Telephone

510-795-1588

          800-974-6051

FAX

510-795-1988

Postal address

4626 Mowry Ave

          Fremont, Ca 94538

EMAIL mitch@mherbach.com